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Storage Management

VidStitch provides cloud storage for your videos, clips, and rendered outputs. This guide explains how to manage your storage effectively.

Storage Overview

What's Stored

Content Type Description Typical Size
Main Videos Uploaded source videos 100 MB - 2 GB
B-roll Sources Uploaded or downloaded clips 50 MB - 1 GB
Extracted Clips Individual clip segments 5 - 50 MB each
Rendered Outputs Final rendered videos 100 MB - 2 GB
Thumbnails Video preview images 50 KB - 500 KB
Transcripts SRT/VTT files 1 - 100 KB

Default Quota

  • Standard accounts: 5 GB
  • Pro accounts: 20 GB
  • Enterprise: Custom allocation

Checking Storage Usage

Dashboard Widget

The storage widget shows: - Total quota - Used space - Available space - Usage percentage

Detailed Breakdown

Navigate to Settings → Storage to see: - Usage by category - Largest files - Recent uploads - Cleanup recommendations

Storage by Category

Main Videos

Uploaded primary videos for B-roll projects: - Stored until project deleted - Often the largest files - Consider deleting after project complete

Extracted Clips

Individual clips extracted from B-roll sources: - Created during analysis - Required for rendering - Can be regenerated if deleted

Rendered Outputs

Final rendered videos: - Available for download - Consider downloading and deleting - Largest storage consumers

Temporary Files

Processing artifacts: - Usually auto-deleted - Manual cleanup available - Don't require preservation

Freeing Up Storage

Method 1: Delete Old Projects

  1. Navigate to Projects
  2. Find completed/unused projects
  3. Click project options (⋮)
  4. Select "Delete Project"
  5. Confirm deletion

⚠️ Warning: Deleting a project removes all associated files permanently.

Method 2: Delete Rendered Outputs

After downloading your final video: 1. Navigate to project 2. Find rendered output 3. Click "Delete Render" 4. Confirm deletion

Method 3: Clean Up Clips

Remove unused extracted clips: 1. Navigate to project 2. Go to Clips tab 3. Select unused clips 4. Click "Delete Selected"

Method 4: Bulk Cleanup

Use the cleanup tool: 1. Go to Settings → Storage 2. Click "Clean Up" 3. Review suggested deletions 4. Confirm cleanup

Storage Best Practices

Before Starting Projects

  • ✅ Check available storage
  • ✅ Delete old projects first
  • ✅ Estimate upload sizes
  • ✅ Plan for rendered output

During Projects

  • Download renders promptly
  • Delete failed renders
  • Remove unused clips
  • Don't keep multiple versions

After Completion

  • Download final video
  • Archive locally if needed
  • Delete project from VidStitch
  • Free space for new projects

File Size Optimization

Video Uploads

Reduce file size before uploading:

Original Recommended Reduction
4K ProRes 4K H.264 80-90%
Uncompressed H.264 90-95%
60fps 30fps 40-50%

Transcoding Tips

Before uploading, convert videos: - Codec: H.264 - Container: MP4 - Bitrate: 10-20 Mbps for 1080p - Frame rate: 30fps (unless 60fps needed)

Tool Recommendations

  • HandBrake (free, cross-platform)
  • FFmpeg (command line)
  • Adobe Media Encoder (paid)

Storage Quota Exceeded

What Happens

When quota is exceeded: - New uploads blocked - Renders may fail - Projects remain accessible - Downloads still work

Resolution Steps

  1. Download important files
  2. Delete old projects
  3. Remove unused clips
  4. Delete rendered outputs
  5. Empty temporary files

Understanding Storage Metrics

Calculating Usage

Total Usage = Main Videos + Clips + Renders + Transcripts + Thumbnails

Storage Efficiency

Workflow Typical Storage per Minute
B-roll Clips 150-300 MB
VidStitch AI 100-200 MB
V5 Story 100-250 MB

Project Lifecycle Storage

Upload Phase:     +500 MB (main video)
Processing:       +200 MB (clips, temp)
Render:           +400 MB (output)
After Download:   -400 MB (delete render)
Project Delete:   -700 MB (everything)

Automatic Cleanup

VidStitch automatically cleans up:

Temporary Files

  • Processing artifacts
  • Failed uploads
  • Abandoned sessions
  • Cache files

Schedule

  • Daily cleanup at 3 AM UTC
  • Removes files older than 7 days
  • Only affects temporary storage

Storage Notifications

Warning Levels

Usage Notification
80% Yellow warning
90% Orange warning
95% Red critical
100% Upload blocked

Managing Alerts

Configure notifications in Settings → Notifications: - Email alerts - Dashboard warnings - Cleanup reminders

Premium Storage Options

Upgrading Quota

For more storage: 1. Navigate to Settings → Plan 2. Review storage add-ons 3. Select additional capacity 4. Complete purchase

Storage Add-ons

Add-on Additional Space Best For
+10 GB 10 GB Regular users
+50 GB 50 GB Power users
+100 GB 100 GB Teams

Backup Recommendations

What to Back Up

  • ✅ Final rendered videos
  • ✅ Original source files
  • ✅ Transcription files
  • ❌ Extracted clips (regenerable)
  • ❌ Temporary files

Backup Strategy

  1. Download completed renders immediately
  2. Store on local drive or cloud backup
  3. Keep original source files locally
  4. Delete from VidStitch after backup

Next Steps